Process for getting a Non-Supported educational technology accepted in RVS

  1. Review the supported tools that are already provided by Rocky View Schools
  2. Review the non-supported tools that have been accepted by Rocky View Schools to gain a better understanding of what tools are getting accepted / rejected and the reasons behind the decision.
  3. Download and complete the PIA planning form (below)  as a school team to see if the proposed tool is worth vetting. ( consider  the 5 dimensions of LTPF, Digital Citizenship, FOIP and review the what permissions forms are in place)
  4. Complete the “Online Form”. (below)
  5. Wait for up to 15 days for the tool to be reviewed  (some tools may require more that 15 days and you will be notified that this tool has been added to a “pending” list for further review.
  6. Follow procedures for informing parents and filing paperwork  ( AF 180-C AF 180-D  RUA )



Link to Planning Form

This form needs to be completed if either of the following conditions are met:

1 - a transfer of student personal data is required from you to the host site. This means, the host site is asking for information like name, address, gender, student id, age, etc.
2 - student work is being showcased and stored on external servers

We have reviewed the "Learning and Technology Policy Framework", read the tools terms of service/ privacy policy, and have looked at the list of RVS support tools.

Fields to be completed by school team

to be used if you selected "Your own value" above
Is the personal information collected directly from the student or teacher?

To be completed by the review committee


This site can be used by schools to:
1: search for tools that have been reviewed for privacy impact and either "accepted" or "not accepted"
2: put forward a request to complete a PIA review for a specific tool or service
3: to learn more about what & how tools are being used in Rocky View Schools

Tool Requests

Technology for