I would like to move to an online newsletter, what are my options?

Mail Chimp offers a very nice email newsletter option.  It is easy to use, allows self management for subscribers, eliminating management of email lists, and provides a nice clean readable newsletter for parents, students and staff.

http://mailchimp.com/pricing/entrepreneur/

Another option would be adding newsletter information to a page on your website, instead of uploading a pdf to your website that people have to download.  A news item linking to the page notifies people from the home page that there is something new, this link can also be emailed to parents.

The Rocky View WordPress servers also contain a plugin that helps manage workflow and can be used to manage a blog style newsletter that has student authors. A teacher can assign tasks to students and setup a calendar to track posts and publish edited work.

Comments:

Any newsletter that is published online must be saved in a .pdf and forwarded to RM (Margie Miller) for filing.

Reason:
In March 2013, we had a FOIP Complaint filed by a parent involving two schools. One who published a newsletter online with mail chimp and the other who published in paper format and posted on-line. The Complaint investigation revolved around the parent not being notified that a certain test would be administered at a certain time. The school who published in paper and online could supply 3 months of newsletters to the Privacy Commissioner which proved that notification had been sent home and published so that the parent should have been aware of the situation. The school who published online with mail chimp could supply articles but because no .pdf was saved there was no proof that these articles were published on a certain date. I therefore think if should be mandatory that all online mail chimp publishing of newsletter be saved in .pdf format and sent to Margie for filing in HPRM/TRIM.

This was an unofficial recommendation from the Office of the Privacy Commissioner’s investigator.

-Margie

 

What requirements do I need to be aware of for my teacher folder on Plone?

To establish consistency across the jurisdiction a description of what teachers are required to provide students and parents about teaching and learning on their PLONE 4 webpages is required. These procedures apply to both public non-password protected web pages and student-only password protected web pages.

Review  Procedure H-eacher Digital Presence for basic teacher digital requirements in RVS.

Teacher folders on Plone should be treated like any other web-bases tool.  Folder privacy settings are controlled by the teacher and must be monitored.  If a folder is set to a “public” state then you need to refer to Procedure C Use of Student Images/Work on the Internet.   A FP013 (Updated to AF 180-C ) Permanent Consent for Public Use of Student Images/Work must be signed and on file.

 

I want to build a class webpage? What technologies are available to me?

To establish consistency across the jurisdiction a description of what teachers are required to provide students and parents about teaching and learning on their PLONE 4 webpages is required. These procedures apply to both public non-password protected web pages and student-only password protected web pages.

Review  Procedure H-eacher Digital Presence for basic teacher digital requirements in RVS.

If you require additional functionality for a webpage, RVS supported technologies are listed on the web site under “Technology Supports”  http://www.rockyview.ab.ca/techsupports/tech-supports

Prior to selecting your tool please consider the purpose and functional requirements.  Things to consider would be privacy levels, audience for site ( parents / students ) content to be displayed etc .   RVS tools that can be used for website creation are; Google, Moodle, Plone, and WordPress.

Please refer to Procedure C Use of Student Images/Work on the Internet if you want to upload student work/images.