I would like to move to an online newsletter, what are my options?

Mail Chimp offers a very nice email newsletter option.  It is easy to use, allows self management for subscribers, eliminating management of email lists, and provides a nice clean readable newsletter for parents, students and staff.


Another option would be adding newsletter information to a page on your website, instead of uploading a pdf to your website that people have to download.  A news item linking to the page notifies people from the home page that there is something new, this link can also be emailed to parents.

The Rocky View WordPress servers also contain a plugin that helps manage workflow and can be used to manage a blog style newsletter that has student authors. A teacher can assign tasks to students and setup a calendar to track posts and publish edited work.


Any newsletter that is published online must be saved in a .pdf and forwarded to RM (Margie Miller) for filing.

In March 2013, we had a FOIP Complaint filed by a parent involving two schools. One that published a newsletter online with mail chimp and the other that published in paper format and posted on-line. The Complaint investigation revolved around the parent not being notified that a certain test would be administered at a certain time. The school that published in paper and online could supply 3 months of newsletters to the Privacy Commissioner which proved that notification had been sent home and published so that the parent should have been aware of the situation. The school that published online with mail chimp could supply articles but because no .pdf was saved, there was no proof these articles were published on a certain date. I therefore think it should be mandatory that all online mail chimp publishing of newsletter be saved in .pdf format and sent to Margie for filing in HPRM/TRIM.

This was an unofficial recommendation from the Office of the Privacy Commissioner’s investigator.



How do I get a facebook page for my school?

Considering a Facebook Page?

Principals wanting to set up Facebook pages for their school should follow the process outlined below. It should be noted that RVS recognizes school websites as the primary source of public information. Facebook pages are an optional and secondary source.  All public information should be posted first and foremost on the school website.

Setting Up Your Facebook Page

Principals need to be their facebook page primary “Administrator” – and will be able to specify additional administrators for the page. To set up a page they need to:

  1. Request RVS’ Communication Department (abergshoeff) to establish a facebook pages under RVS’ account facebook@rockyview.ab.ca.
  2. Create a facebook account using their rvschools or groupwise email, separate from their personal account to manage the school’s page (Facebook email notifications will/can be sent to this account).
  3. Once the account is created, follow the page link emailed to them by Communications, and like the page. Once they have liked the Page, Communications can add the principal as an administrator of the page, and will notify the principal once this process is complete.
  4. If the principal would like to add other administrators to the page, they would need to follow the same process.

What form do I need to use to post a video of our school’s Christmas performance?

Christmas Concerts are usually a public performance and as such do not require FOIP forms.
Schools should be cautioned that should a newspaper come to the school following the concert asking the school to identify children who performed – and if the child was not introduced during the play – then FP013(Updated to AF 180-C ) should be sent home to the parents.  The reason you use FP 13 (Updated to AF 180-C ) is because most newspapers publish in paper and digital format and it can be copied and downloaded online.

Any public performances do not need FOIP forms.