Caution

Tools that have been Accepted with Conditions

Please review the conditions of use, listed in the tools status section,  prior to using with students.   Most tools listed here will require parent permission forms to be signed and teachers to create class spaces.  Just because the tool has been accepted for a specific use, does not mean that it is approved in all situations.

Dropbox

Tool Name
Dropbox

Tool Description

Location to store digital information throughout the year. Dropbox is a free service that lets you bring your photos, docs, and videos anywhere and share them easily.

School accounts are preferable. This tool cannot be used for storage of student or staff personal information. Once information is put in Dropbox, it is no longer in the custody or under the control of RVS. It is fine to use for temporary storage of work items, as long as these items are not personal or proprietary information, and information is either permanently stored on RVS servers or deleted when it is no longer needed.

Tool URL
www.dropbox.com
Privacy Policy
https://www.dropbox.com/privacy
Terms of Use
https://www.dropbox.com/privacy#terms
Specific data collected
Other

Use of collected information
Yes: The collection of information is limited to that which is needed for the identified purpose. The host site does not collect any extra information for other possible uses.

Student data source
Teacher

Advertising
NO: There is not third party advertising listed in the websites terms of service

Auditing
NO: There is not a way to track (audit) student use of this tool.

Privacy and Security
YES: The privacy policy has been checked to ensure that privacy and security requirements are met by the tool.

Review committee information

Tool status = Accepted

Notes =

Accepted for Teacher Use Only -eg. teachers can add an account to ios device to allow for the removal of student artifacts that are created by various app’s. Data should not be stored in DropBox and only used for temporary transfer. Student accounts should not be created.

Tool Expiry date =
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Dibles

Tool Name
Dibles

Tool Description

Online data management system that educators can use to record data on students in reading and math. $1/student
Teacher use only with student identified through an alias.

Tool URL
https://dibels.uoregon.edu/
Privacy Policy
Can not find
Terms of Use
Can not find
Specific data collected
Other

Use of collected information
No: The collection of information is not limited to that which is needed for the identified purposes. The host site may or does collect extra information for other possible uses.

Student data source
Teacher

Advertising
NO: There is not third party advertising listed in the websites terms of service

Auditing
NO: There is not a way to track (audit) student use of this tool.

Privacy and Security
NO: The privacy policy has not been checked to ensure that privacy and security requirements are met by the tool.

Review committee information

Tool status = Accepted

Notes =

Tool Expiry date =
Last processed =
Previous Expiry date =

Blogger

Tool Name
Blogger

Tool Description

This is a replica of an online diary allowing for pictures to be attached.
Online information dispersement tool that can convey a lot of personal information. It can be used to help develop writing skills and document adventures.

Tool URL
www.blogger.com
Privacy Policy
http://www.google.com/policies/privacy/?hl=en
Terms of Use
http://www.google.com/intl/en/policies/terms/
Specific data collected
Other

Use of collected information
No: The collection of information is not limited to that which is needed for the identified purposes. The host site may or does collect extra information for other possible uses.

Student data source
Teacher

Advertising
NO: There is not third party advertising listed in the websites terms of service

Auditing
NO: There is not a way to track (audit) student use of this tool.

Privacy and Security
YES: The privacy policy has been checked to ensure that privacy and security requirements are met by the tool.

Review committee information

Tool status = Accepted

Notes =

Form AF 180-D must be signed prior to use and parents must be aware of the scope. Students must be taught proper internet protocol with publishing.

Blogger will use your info to send you ads and try to connec t you with people online with similar interests gathered from your searching . You use can be tracked by cell towers.

Tool Expiry date =
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Aurasma Developer Studio

Tool Name

Aurasma Developer Studio

Tool Description

Aurasma is an Augmented Reality tool that allows the user to interact with his/her physical surroundings. When using the Aurasma application on the iPad (2/3) iPhone or powerful android smart phones, the application brings the physical and virtual worlds together. Aurasma recognizing images, symbols and objects in the real world and understanding them and in turn delivers digital content in real time, including videos, animations, audio or webpages.

Specific data collected
Other
There is potential for students to disclose a great deal of personal information while using this tool.
Use of collected information
No: The collection of information is not limited to that which is needed for the identified purposes. The host site may or does collect extra information for other possible uses.
Student data source
Teacher
Advertising
YES: There is third party advertising listed in the websites’ terms of service
Auditing
NO: There is not a way to track (audit) student use of this tool.
Privacy and Security
NO: The privacy policy has not been checked to ensure that privacy and security requirements are met by the tool.
Review committee information

Tool status = Accepted
Notes =

Teacher account set-up is needed as this tool requires adults to set up accounts. Caution – while there is not a great deal of information disclosed when setting up accounts, there is potential for students to disclose a great deal of personal information while using this tool.
Users may receive advertising as a result of using this tool.

Tool Expiry date =
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Previous Expiry date]

Animoto

Tool Name

Animoto

Tool Description

Animoto helps you create extraordinary videos from your photos, video clips, words and music. Educators can apply for a free Animoto Plus account for use in the classroom.

Specific data collected
Other
Teachers must create student accounts and monitor student use. Students will be registered as alias accounts. No student is allowed to create their own account. Accounts must be closely supervised so that personal information is not disclosed. FP 13 (Updated to AF 180-C )
Use of collected information
Yes: The collection of information is limited to that which is needed for the identified purpose. The host site does not collect any extra information for other possible uses.
Student data source
Teacher
Advertising
NO: There is not third party advertising listed in the websites terms of service
Auditing
NO: There is not a way to track (audit) student use of this tool.
Privacy and Security
YES: The privacy policy has been checked to ensure that privacy and security requirements are met by the tool.
Review committee information

Tool status = Accepted
Notes =

Tool Expiry date =
Last processed =
Previous Expiry date]

All The Right Type

Tool Name

All The Right Type

Tool Description

Curriculm – Online typing practice site.
Fee for each student who accesses the site. The user ID and passwords are created by the school and uploaded to the site. Teachers at the school are assigned administrative control over the accounts.

Specific data collected
Other
When creating classes check box – “Disable “Edit my profile””. The default is to have this option off so that students can edit their name and password. If you DO NOT want the students in your class to be able to edit their name and password, check off this box.
Use of collected information
Yes: The collection of information is limited to that which is needed for the identified purpose. The host site does not collect any extra information for other possible uses.
Student data source
Teacher
Advertising
NO: There is not third party advertising listed in the websites terms of service
Auditing
NO: There is not a way to track (audit) student use of this tool.
Privacy and Security
YES: The privacy policy has been checked to ensure that privacy and security requirements are met by the tool.
Review committee information

Tool status = Accepted
Notes =

Tool Expiry date =
Last processed =
Previous Expiry date]

Alberta Tomorrow

Tool Name

Alberta Tomorrow

Tool Description

In a mock land-use planning process, students will apply a land-use simulator to learn how land-use affects Alberta’s economy and environment. Students will then negotiate to identify a land-use plan that balances all stakeholders’ goals. Governments have to balance the environment and economy to ensure a high quality of life for all Albertans. They have to make some tough decisions. Ones that balance the needs of various stakeholders.”

This program is aligned with the Grade 9 Social Studies and Science curricula and provides students an opportunity to engage in authentic, cross-curricular learning.

Specific data collected
Other
For students registering – first name, first initial of surname, etc. FP 13 (Updated to AF 180-C )
Use of collected information
No: The collection of information is not limited to that which is needed for the identified purposes. The host site may or does collect extra information for other possible uses.
Student data source
Teacher
Advertising
NO: There is not third party advertising listed in the websites terms of service
Auditing
NO: There is not a way to track (audit) student use of this tool.
Privacy and Security
NO: The privacy policy has not been checked to ensure that privacy and security requirements are met by the tool.
Review committee information

Tool status = Accepted
Notes =

Students have the abilty to post and publish so Form FP 13(Updated to AF 180-C )  must be signed.

Tool Expiry date =
Last processed =
Previous Expiry date]

CC Pensieve

Tool Name
CC Pensieve

Tool Description

CCPensieve.com is an online tool for monitoring and tracking student progress in reading and writing. It allows teachers to pinpoint interventions and strategies that will help students move forward and then conferring with the student in order to move their learning forward in very specific areas of need.
The is a cost for this service. (axp $60/teacher)

Tool URL
http://www.ccpensieve.com/login.php
Privacy Policy
http://www.ccpensieve.com/privacyPolicy.php
Terms of Use
http://www.ccpensieve.com/termsOfUse.php
Specific data collected
Other
Student accounts should be set up with first name, first initial of surname, or an alias.
Use of collected information
Yes: The collection of information is limited to that which is needed for the identified purpose. The host site does not collect any extra information for other possible uses.

Student data source
Teacher

Advertising
NO: There is not third party advertising listed in the websites terms of service

Auditing
NO: There is not a way to track (audit) student use of this tool.

Privacy and Security
YES: The privacy policy has been checked to ensure that privacy and security requirements are met by the tool.

Review committee information

Tool status = Accepted

Notes =

Student accounts should be set up with first name, first initial of surname, or an alias.

Tool Expiry date =
Last processed =
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Remind (Previously Remind 101)

Tool Name
Remind (Previously Remind 101)

Tool Description

Remind is a free, safe, easy-to-use communication tool that helps teachers connect instantly with students and parents.

Tool URL
https://www.remind.com/
Privacy Policy
https://www.remind.com/privacy-policy
Terms of Use
https://www.remind.com/terms-of-service
Specific data collected
Other

Use of collected information
Yes: The collection of information is limited to that which is needed for the identified purpose. The host site does not collect any extra information for other possible uses.

Student data source
Student

Advertising
NO: There is not third party advertising listed in the websites terms of service

Auditing
NO: There is not a way to track (audit) student use of this tool.

Privacy and Security
NO: The privacy policy has not been checked to ensure that privacy and security requirements are met by the tool.

Review committee information

Tool status = Accepted

Notes =

Accepted for use by parents only. Children under the age of 13 are not accepted on the site and children under the age of 18 must have parents permission.

Tool Expiry date =
Last processed =
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Purpose

This site can be used by schools to:
1: search for tools that have been reviewed for privacy impact and either "accepted" or "not accepted"
2: put forward a request to complete a PIA review for a specific tool or service
3: to learn more about what & how tools are being used in Rocky View Schools

Tool Requests